Issue Rationale for bid / RFP to be awarded as required per FS 287, DOE 6A-1.01 and School Board Policy

a.  Warehouse Supply Bid #11-BA-112 – Bid established for the purchase of warehouse supplies at a firm fixed price. Thirty five (35) bids solicited plus listed on our web site for download, fourteen (14) bids received, one (1) late bid and four (4) no bids.  The vendors awarded are the most qualified responsive bidders.  Bid Tab Sheet attached.

b.  Independent Auditing Services RFP #11-RFP/BA-111 - A Request for Proposal (RFP) for Independent Auditing Services was issued in accordance with Section 218.391, Florida Statutes. Contract period from date of award through June 30, 2016, with three (3) additional one (1) year periods except for years audited by the Auditor General of the State of Florida (AG), it shall be the Boards option as what, if any, audit procedures or technical assistance will be perform. Ten (10) RFP’s solicited plus listed on our web site. Proposals were received from three (3) firms. All proposals were uniformly evaluated by the District Audit Committee and the responding firms were ranked in accordance with the scores received.

Award bid as follows:

a.  Warehouse Supply Bid #11-BA-112 - Recommend Award To:

·         AFP Industries, P.O. Box 43-0747, South Miami, FL  33243          

                        Items Awarded:  12, 44, 45, 46, 63, 64

·         Bye-Mo’r, Inc., P.O. Box 107, Kingsbury, IN  46345-0107            

                        Items Awarded:  15, 32, 58, 60

·         MAC Papers, 3350 Philips Highway, Jacksonville, FL 32207                     

                        Items Awarded:  4, 7, 8, 9, 28, 65, 66, 67, 68, 70, 71                       

·         National Art & School Supplies, 2195 Elizabeth Ave, Rahway, NJ  07065            

                        Items Awarded:  17, 18, 27, 43, 49, 50, 51, 52, 99, 100                               

·         Pyramid School Products, 6510 North 54^th Street, Tampa, FL 33610

                        Items Awarded:  10, 16, 24, 29, 31a, 31b, 31c, 31d, 33,

    39, 57, 59, 61, 62, 77, 80, 85, 97, 104       

·         Quill, 100 Shelter Rd, Lincolnshire, IL  60069                                             

                        Items Awarded:  11, 21, 25, 30, 36, 38, 42, 72,

    81, 82-GSFG11RD (Only), 93, 101

·         School Specialty, 3175-A Northwoods Parkway, Norcross, GA  30071                 

                        Items Awarded:  1, 19, 82, 96

·         Smith Office & Computer Supply, 1009 South 21th Ave, Hollywood, FL 33020              

                        Items Awarded:  34, 35, 40, 41, 47, 54, 76, 78, 79, 94, 95

·         Southwest Binding & Laminating, 109 Millwell Court, Maryland Heights, MO  63043                

                        Items Awarded:  3

·         Standard Stationery Supply, 2251 Foster Ave, Wheeling, IL  60090           

                        Items Awarded:  2, 13, 26, 37, 48, 56, 73, 74, 75, 83, 84,

   86, 87, 88, 89, 91, 92, 98, 102, 103

·         Staples, Inc., 45 Cedar Lane, Englewood, NJ 07631-4802              

                        Items Awarded:  5, 6, 14, 20, 22, 53, 55, 90

·         Xerox Corporation, 4433 Herschel St., Jacksonville, FL  32210                  

                        Items Awarded:  69

·         No Award for item 23  

b.  Independent Auditing Services RFP #11-RFP/BA-111- Recommend Award To:

·         Purvis Gray and Company, L.L.P. 2347 S.E. 17^th Street, Ocala, Florida 34471

·         Delegate authority to the Director of Purchasing to renew the contract for subsequent years provided terms and conditions are essentially the same and favorable to the school board and subject to the availability of funds.

a.  Warehouse Supply Bid #11-BA-112:  Estimated $550,000.00

b.  Independent Auditing Services RFP #11-RFP/BA-111:  Estimated Five Year Period Expenditures:

                                                             Audit Without

Fiscal Year Ending                   Single Audit              Single Audit                      Total___    

June 30, 2011                          $    59,900                 $     9,600                    $     69,500

June 20, 2012 (AG Year)                60,500                      10,000                           70,500

June 30, 2013                               61,250                      10,500                           71,750

June 30, 2014                               62,250                      11,250                           73,500

June 30, 2015 (AG Year)                63,500                      11,750                           73,250

Dr. George F. Copeland, C.P.A., Assistant Superintendent for Business Affairs

Data Source:  Nancy Racine, Director of Purchasing, Accounts Payable and Materials Management